Privacy Policy

1. Introduction

1.1. Flexi IT (“Flexi IT”, “we” or “us”) is committed to respecting your privacy rights and ensuring their protection to the fullest possible extent. We designed this Privacy Policy to explain how we will treat your personal data.

1.2. Please read the provisions laid out herein carefully before proceeding to browse our website at www.flexi.ink (the “website”). By accepting this Privacy Policy, you consent to be bound by it.

2. What information we collect about you

2.1. We only collect personal information that we actually need to let you use our website, contact us or receive the services from us. Flexi IT does not collect or otherwise process information that is not specifically mentioned in this Privacy Policy.

2.2. We collect your personal data when:

• you directly and voluntarily make this information available to us by filling out the contact form on our website or reaching out to us in any other way (e.g. by phone, email);
• you subscribe to our newsletters or other updates; you provide your name, email address and/or other contact details to receive information or promotional materials from us (e.g. whitepapers);
• you apply for a job at Flexi IT and give access to your personal data by any written or oral means.

2.3. We may collect, process, and store the following kinds of information about you:

• your full name;
• contact details (e.g. email, phone number, address);
• job title and the company you represent;
• content and results of our written and/or oral communication with you;
• any other information you voluntarily make available to us.

2.4. Please do not disclose to us any information that you want to keep private.

2.5. If you want to disclose personal data that belongs to another person, be sure to receive that person’s explicit consent to both the disclosure and the processing of the data in accordance with this Privacy Policy.

2.6. Our activities, services, and website are not directed to children. We do not knowingly collect any personal information from people under the age of 16 or any other age under the applicable law.

2.7. We also use third-party programs that automatically collect some technical information about all visits to our websites. This information is limited to the following types of data: visitors’ IP addresses, operating systems, browser types, referral sources, page views, website navigation paths, and duration of visits. All information that we collect automatically is strictly anonymous, meaning that we cannot identify specific people by processing it.

3. How we use the collected information about you

3.1. We use your personal data only for the purposes specified in this Privacy Policy.

3.2. We may use the collected information to:

• administer our website;
• operate our business and render our services;
• fulfill the contract with you or the company you represent;
• maintain business relations and/or communication with you or with the company you represent;
• provide you with information, documents, and services that you requested;
• send you informational, marketing, and promotional materials (unless you directly refused to receive this type of information from us)
• respond to your letters, comments, and questions;
• improve your user experience using automated data processing;
• do any other actions but only within the boundaries of your express consent.

3.3. Flexi IT will keep the information about you for as long as it is required to fulfill the purposes specified above. We will stop processing your personal data if you withdraw your consent or if we no longer have legal grounds to store it.

3.4. We reserve the right to retain documents and other materials containing your personal data for the period required by law. We will also keep information about you if we believe that it may be relevant to any ongoing or potential legal proceeding that Flexi IT is or may be involved in.

3.5. In any event, we will take all reasonable technical, physical and organizational measures to ensure appropriate protection of your personal data.

4. Disclosing your personal data to third parties

4.1. We may disclose the collected information about you to our employees but only within the limits that are reasonably necessary for Flexi IT to meet the purposes set out in this Privacy Policy.

4.2. We also can make the collected information about you accessible to our vendors and subcontractors. In these cases, we will disclose your personal data only to the extent that is reasonably necessary for a third party to provide its services to Flexi IT.

4.3. If state authorities send us a legitimate request, we will provide them with the collected information about you but only in the amount required by law.

4.5. We will not disclose your personal data to any third party not mentioned above unless we receive your express consent for these actions.

4.6. Information that we collect may be processed and stored in Ukraine, the EU, the United States or any other country in which Flexi IT, its subcontractors, and vendors operate or maintain facilities. In any case, we will comply with GDPR requirements and provide adequate protection for all the data we transfer to third parties.

4.7. By accepting this Privacy Policy, you give explicit consent to the transfer, storing, and processing as set out herein.

5. Cookies

5.1. We use cookies to make your experience on our website more personalized. Cookies are the pieces of data sent by a website to users’ computers. They are stored in a file inside a browser and automatically gather anonymous information about all website visits. Such information may include IP addresses, web browsers, operating systems, domain names, average visit time, and users’ activity on the website.

5.2. Depending on the expiration time, cookies may be either session or persistent. Session cookies are deleted once a user closes a web browser. Persistent cookies have a set expiry date and remain stored on a user’s computer for the pre-defined period of time or until a user deletes them, whichever happens earlier. We have both types of cookies on our website.

5.3. Flexi IT uses data collected by cookies for the following purposes:

• web statistics and analytics;
• ad targeting;
• remarketing advertisements;
• providing users with tailored information;
• improving the browsing experience.

5.4. By accepting this Privacy Policy, you give consent to our use of cookies.

5.5. You can change cookie settings at any time. For example, you can reject or accept cookies, clear existing cookies from your browser or receive notifications when a cookie is sent. For more detailed instructions, visit a support website for the browser installed on your computer.

6. Your privacy rights

6.1. You have a right to access your personal data collected by Flexi IT as well as get the full information about how it is being used, if it has been transferred to any third party and for how long it is being stored.

6.2. You can also ask us to update or correct inaccurate information about you.

6.3. You have a right to request the erasure of your personal data when it is no longer necessary for the purposes it was collected. At any time, you can ask us not to use your personal information for marketing purposes.

6.4. You can also withdraw your consent for personal data processing.

7. Other websites

7.1. Web pages on our website may include links to other websites. Flexi IT has no control over and is not responsible for the privacy practices of any third parties.

8. Changes to this Privacy Policy

8.1. We reserve the right to update this Privacy Policy whenever we see the necessity to do so.

8.2. Once the new version of this Privacy Policy comes into force, it will be published on our website. We strongly recommend that you check this page occasionally to make sure that you agree to terms and conditions laid out herein.

9. Contact information

9.1. Flexi IT is registered in Ukraine and our principal place of business is at Sobornyi Avenue 160, Zaporizhzhya.

9.2. If you have questions, comments or concerns about this Privacy Policies, please contact us:

• at partners@flexi.ink, or
• via Skype: flexi.ink.